For the skeptical
The questions people ask us on the first call.
Answered here so we can spend the call on the parts that actually matter to your firm.
Will this replace my team?
No. The work we install runs in the background and surfaces things people still decide on. The team is the point; the system is supposed to make their work less tedious, not unnecessary.
What about my data?
Your accounts stay yours. We connect through normal access controls in tools like Google Workspace, Slack, Notion, and CRMs. Before anything is connected, we'll make clear what the agent can access, what it cannot access, and why. The goal is to give the system only the access it needs to do the work we agreed on. The managed agent environment is scoped to the workflows we install, and the setup is documented so you understand what is connected.
What if it doesn't work for our setup?
Then we find that out in the workflow audit, and we tell you. We'd rather not take a project than install something that won't last.
How long until I see anything?
The workflow audit gives you a usable recommendations sheet in about a week. If we continue into the managed service, the first month is focused on installing the highest-value workflows and tuning them until they are useful in daily work.
Why you, and not a software product?
Because most of what breaks in a small firm isn't a missing feature; it's the gap between the tool and how the firm actually works. That gap is filled by judgment, not by SaaS. We close it by hand, then leave you with something that runs.
What if I want to leave?
Your accounts, data, and access stay yours. If we stop working together, the managed service stops too: hosting, monitoring, maintenance, troubleshooting, and ongoing improvements. We will not hold your tools hostage, and you will have documentation of what was connected and how the workflows were set up. If you want another technical operator to take over, we can plan a handoff.
How much does it cost?
The managed AI department is sized to your team: Starter is $1,900/month for solo founders, Core is $3,500/month for teams of 2-4, and Department is $5,200/month for teams of 5+. Every size is fully managed. If you want something lighter, AI Coaching is a weekly call with an AI expert for $500/month. Most firms start with a workflow audit so we can map the highest-value opportunities before installing anything; if we continue into the managed service, the audit is credited toward the first month.
What is included in the monthly price?
Every size of the managed AI department includes workflow mapping, agent setup, integrations, VPS hosting, monitoring, maintenance, troubleshooting, documentation, and ongoing monthly improvements. The goal is that your team does not need to manage the AI stack themselves. The tiers differ by how many people the department serves, not by which of these you get.
What is AI Coaching?
A weekly call with an AI expert who looks at how you're actually using AI and helps improve your flows: better prompts, better tools, fewer stalled experiments. It's $500/month at any team size, and you can cancel any time. Some firms use it before the managed department; some use it instead.
Is this for enterprise companies?
No. AI Set Up is built for teams that want practical AI installed quickly without enterprise procurement, committees, or months of planning.
Do we need to learn new software?
Usually no. The point is to make your existing tools work better. The agents connect to the tools your team already uses whenever possible.
Have a question that isn't here?
Bring it to the fit call, or email us. A real person reads every note, and you'll get a straight answer either way.